COAPI Report on Recent Activities and Ongoing Projects, May 2017

COAPI Report on Recent Activities and Ongoing Projects, May 2017

The Coalition of Open Access Policy Institutions (COAPI) was formed in 2011 to share information and best practices among campuses working to adopt or implement faculty-led open access policies. In addition to supporting its members in the development of OA policies, COAPI advocates for a more open scholarly communication system at local, national, and international levels.

Steering Committee

The Steering Committee is comprised of volunteers from among Full Member institutions, each serving a 2 year term. The Committee includes a Chair, Vice-Chair, and Past Chair serving in an ex-officio capacity. The Steering Committee has 4 members in addition to Chair, Vice-Chair and Past Chair. A member of the SPARC Open Access Working Group also serves as a liaison to the COAPI Steering Committee. Terms begin on July 1st.

Current Members of the Steering Committee:

George Porter (Chair, 2016): [email protected]
Laura Bowering Mullen (Vice Chair, 2016)
Jere Odell (Past Chair)
Michael Boock (through July 2017)
Simone Sacchi (through July 2017)
Paolo Mangiafico (through July 2018)
Devin Soper (through July 2018)
Ada Emmett – Liaison between COAPI and SPARC Open Access Working Group

Current and Former Members of the Steering Committee with Starting Date of Terms Served:

Ada Emmett (Interim Coordinator 2011, Committee member 2012, Liaison from SPARC OA Working Group 2015 – present)
Yuan Li (Chair 2012, Past Chair 2013)
Ellen Finnie (2012)
Micah Vandegrift (2012)
Ray English (2012, Liaison from SPARC OA Working Group 2013-2014)
Andrew Wesolek (Chair 2013, Past Chair 2014)
Anne Langley (Vice Chair 2013, Chair 2014, Past Chair 2015)
Jere Odell (Vice Chair 2014, Chair 2015, Past Chair 2016)
Catherine Mitchell (2014)
Shan Sutton (2014)
George Porter (Vice Chair 2015, Chair 2016)
Michael Boock (2015)
Simone Sacchi (2015)
Laura Bowering Mullen (Vice Chair, 2016)
Paolo Mangiafico (2016)
Devin Soper (2016)

COAPI Membership

Membership in COAPI is divided into Full Member, Affiliate, and Community Member tiers on the basis of the stage of development or implementation of the joining institution’s OA Policy. Full Members have adopted a policy at the institutional or departmental levels, Affiliate Members are actively working toward the adoption of a policy, Community Members are institutions with an interest in adopting an OA policy. Community members are not publically listed.

COAPI membership does not require fees, but members are requested to affirm core principles.

COAPI began as a conference call between contacts from 21 North American institutions in 2011. Since that date, COAPI has grown to more than 94 members. Of these, 69 are Full Members – having adopted an OA policy at the departmental or campus-levels.

The COAPI membership now represents more than 100,000 authors covered by and benefiting from the rights of faculty-adopted open access policies.

COAPI Communications

The COAPI Steering Committee and a working group of volunteers completed a strategic communications plan in April 2014. COAPI aims to reach primary stakeholders at public and private colleges and universities, including: librarians, library deans, and faculty senate leaders. A major focus of COAPI communications includes supporting the exchange of ideas and best practices among its members. In addition, COAPI joins SPARC and other organizations in advocating for policies that support open access.

COAPI appreciates the support of SPARC for website hosting, listserv management, and point-of-need assistance with press releases and other public statements.

COAPI Website: https://sparcopen.org/coapi/

COAPI Toolkit: https://osf.io/vhw6d/

COAPI Working Groups

At the pre-SPARC Conference meeting in San Antonio, TX (March 6, 2016), COAPI established three working groups to work on projects that will benefit all COAPI members:

Policy Assessment Working Group

As the number of OA policy institutions grow and as OA policy implementation efforts mature, COAPI seeks to explore the best ways to measure and communicate policy success. This working group is gathering information from members regarding the following questions: What tools do members use for tracking and indexing policy participation? What are the inputs? How do members collect and report quantitative data and qualitative feedback? A report will be provided to members in the COAPI Toolkit.

Toolkit Working Group

The Toolkit Working Group is charged with creating documentation and resources to support COAPI members in populating the Toolkit, as well as with curating member contributions and implementing enhancements to the Toolkit from time to time. The public version of the Toolkit is available from: https://osf.io/vhw6d/.

Website Working Group

In 2015 SPARC updated its website. The upgrade included features that would support a new COAPI-specific navigation menu and other COAPI-specific elements (see: https://sparcopen.org/coapi/). This small working group created a COAPI’s navigation layer, is updating content on the COAPI pages, and has selected content types to be shared on the site in the future.

COAPI Meetings

COAPI holds both informal meetings (“meet-ups” at conferences) and structured meetings as needed. Recent meetings include:

  • Business meeting during ACRL 2013 in Indianapolis. Hosted by IUPUI, April 10, 2013.
  • Pre-conference meeting at SPARC 2014 in Kansas City, MO. March 2, 2014.
  • Pre-conference session co-developed with SPARC at Charleston 2014. November 5, 2014.
  • Informal meet-up at ACRL 2015 in Portland, OR. March 27, 2015.
  • Pre-conference meeting at SPARC 2016 in San Antonio, TX.
  • Informal meet-up at ACRL 2017 in Baltimore.

Other Activities

Pprepared by Jere Odell, Past Chair, COAPI Steering Committee. May 2017.

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