Careers at SPARC

Join the SPARC team! Our success is driven by our people and partners. Our small, dynamic team works to enable the open sharing of research outputs and educational materials in order to democratize access to knowledge, accelerate discovery, and increase the return on our investment in research and education. As a catalyst for action, SPARC focuses on collaborating with other stakeholders—including authors, publishers, libraries, students, funders, policymakers and the public—to build on the opportunities created by the Internet, promoting changes to both infrastructure and culture needed to make open the default for research and education. Read more about SPARC here.

While we have an office in Washington D.C., most of our team operates virtually. As a project of New Venture Fund, a 501(c)(3), we offer a comprehensive benefits package for USA-based employees.

Current Openings

Programs & Operations Specialist

Location: This is a virtual position and can be located anywhere
Hours per week (average): 40 hours, generally available 9am-5pm Eastern Time
Overtime Status: Exempt
Compensation Range: $45,000 – $60,000 depending on experience plus a comprehensive benefits package for USA-based employees

Position Summary

Provide coordination and support for SPARC Programs, including managing event logistics, membership, Steering Committee, as well as SPARC Operational functions.

Responsibilities and Tasks

Program Support (85%)

Coordinate SPARC events (50%):

        • Both SPARC in-person and virtual events: Including event planning, attendee event registration, hotel contracts, hotel room assignment support, attendee contract/invoicing, sponsor contract/invoicing, event logistics, speaker relations, troubleshooting, travel reimbursement support, and communications.
        • Will require a moderate amount of travel of 6-8 trips/year.

Manage and facilitate SPARC membership (30%):

        • Facilitate annual membership invoicing, follow up with new membership inquiries/questions, update member data in membership management software/mailing lists/etc, welcome new members, follow up on any unpaid member invoices, assist with production of member resources, and other member related projects.

Manage and facilitate Steering Committee elections (5%):

        • Manage candidate nominations, coordinate annual elections, and communications.
        • Maintain Steering Committee roster and mailing list, ensuring roster aligns with SPARC Bylaws.
        • Provide support to Steering Committee members as necessary.

Operations (15%)

        • Meeting and calendar management: Coordinate, update, and communicate SPARC team meetings, Steering Committee meetings, and Executive Director’s calendar.
        • Document meetings and provide a summary of action items.
        • Assist Executive Director with speaking engagements coordination: Provide host with bio, photo, and summary of presentation.
        • Process honorariums
        • Office management: Distribute mail, phone messages, and “contact us” emails as appropriate, order SPARC swag/office supplies, organize inventory and distribute as necessary. website maintenance (update calendar, news, and other content as necessary).

Required Education, Experience, Knowledge, Skills and Ability

      • 4-year college degree or equivalent experience
      • 4+ years professional experience with demonstrated success in roles requiring execution of multiple tasks while responding to multiple priorities, and adhering to deadlines
      • Experience planning meeting and event logistics
      • Effective written and interpersonal communications
      • Meticulous attention to detail and stellar organizational skills and ability to work efficiently and independently
      • Expert-level skills with Google Suite tools (including Google Docs, Sheets, and Slides) and/or Microsoft Office (Word, Excel, Powerpoint)
      • Aptitude and curiosity to learn new software systems
      • Ability and interest in collaborating with a variety of team members and volunteers

Valued and Non-Essential Education, Experience, Knowledge, Skills and Ability

      • Experience with WordPress or other website content management system
      • Effective contract negotiation skills
      • Comfortable working in a virtual environment
      • Interest in SPARC issue areas
      • Excited to operate collaboratively in a fast-paced, virtual environment, remaining flexible and good humored
      • Experience with the higher education sector preferred
      • Values diversity, equity, and inclusion

How to Apply

Please complete the SPARC Online Questionnaire.

Hiring Statement

The Scholarly Publishing and Academic Resources Coalition is a project of New Venture Fund (NVF), a 501(c)(3) public charity that incubates new and innovative public-interest projects and grant-making programs. NVF is committed to attracting, developing and retaining exceptional people, and to creating a work environment that is dynamic, rewarding and enables each of us to realize our potential. NVF’s work environment is safe and open to all employees and partners, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.

Learn more about our work