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Position Opening

Project Coordinator for the

Higher Education Leadership Initiative for Open Scholarship (HELIOS)

Key Details

Location: Fully remote, with ability to communicate regularly across Central European to US Pacific time zones, as well as occasional global engagement

Hours per week (average): 40 hours, generally available 9am-5pm local time. Some early morning, evening, and weekend hours may be necessary. Occasional post-pandemic travel to meetings, conferences, etc. (estimated at 3-4 trips per year).

Term: Grant funding for three years, beginning February, 2022

Overtime Status: Exempt

Compensation: $80,000/year salary plus a comprehensive benefits package that includes 100% employer-paid health, dental, and vision insurance, an employer match on 401(k) contributions, and paid holidays, vacation, sick, and volunteer time off. Candidates located in the U.S. will be considered for employment and must be U.S. work authorized. Candidates located outside the U.S. be considered for an independent contractor position.


Position Background

The Open Research Funders Group (ORFG) is a partnership of leading philanthropic organizations committed to the open sharing of research outputs. We believe this benefits society by accelerating the pace of discovery, reducing information-sharing gaps, encouraging innovation, and promoting reproducibility. The ORFG engages a range of stakeholders to develop actionable principles and policies that promote greater dissemination, transparency, replicability, and reuse of papers, data, and a range of other research types.  Our current roster of member organizations may be found here.  Collectively, the ORFG members hold assets in excess of $250 billion, with total annual giving in the $11 billion range. Members’ interests range the entirety of the disciplinary spectrum, including life sciences, physical sciences, social sciences, and the humanities.

The Open Research Funders Group has served as the strategic and tactical lead for the National Academies of Sciences, Engineering, and Medicine’s Roundtable on Aligning Incentives for Open Science since its inception in 2019. This multiyear project brings together key stakeholders — including senior leadership at universities, federal agencies, philanthropies, international bodies, and other strategic organizations — to rethink research evaluation to better incentivize and reward openness and transparency. In 2022, the Roundtable is launching a cohort of US colleges and universities focused on developing and implementing open research incentives and practices. This community of practice, named HELIOS (the Higher Education Leadership Initiative for Open Scholarship) has secured the participation of more than 55 US colleges and universities. HELIOS is co-chaired by the Presidents of Arizona State University, Benedict College, and Johns Hopkins University. At a high level, engagement from colleges and universities has three core components:

1. Presidential Commitment

      • Elevate the development of open incentives and practices as a strategic priority

      • Designate a high-level presidential representative to coordinate this work on campus and within the NASEM community of practice

      • Meet regularly with president to review progress

      • Build timeline for development and implementation of campus open research strategy

2. Campus Engagement

      • Work with relevant campus units to develop coordinated open activities consistent with both institutional values and disciplinary norms

      • Collaborate with internal stakeholders to develop appropriate tangible milestones, communication channels, infrastructure, support, resourcing, and accountability mechanisms

3. Community of Practice

      • Meet regularly with peers from other institutions to identify areas of shared interest and possible collaboration (e.g., infrastructure, training)

      • Discuss successes, challenges, and lessons learned

      • Develop adaptable blueprints for other institutions

The ORFG will provide the strategic and operational resourcing for HELIOS.


Position Overview

The Project Coordinator will be responsible for operationalizing the HELIOS concept.  This includes, but is not limited to, the following activities:

    • Coordinating project management activities, resources, and scheduling

    • Creating and maintaining comprehensive project documentation, plans and reports

    • Managing regular communications and updates within the HELIOS membership

    • Organizing, planning, and managing community building events for HELIOS members, the wider Roundtable community, and others in the research ecosystem committed to (or interested in) open scholarship

    • Cultivating and coordinating grassroots activities within the HELIOS community to improve understanding and adoption of open scholarship activities and incentives

    • Breaking projects into doable actions and set timeframes

    • Liaising with HELIOS members to identify and define requirements, scope and objectives

    • Acting as the first point of contact and communicating project status to HELIOS


Skills and Experience

    • 5+ years of experience and deep knowledge of the research ecosystem, preferably with direct experience working with philanthropies, universities, and/or government agencies

    • Direct engagement with open science, open access, open data, scholarly communication, and/or research infrastructure projects

    • Experience in coalition building and growing member organizations

    • Demonstrated ability to community with diverse array of stakeholders

    • Demonstrated project management capabilities, preferably within higher education administration


Required Education, Experience, Knowledge, Skills and Ability

    • Deep knowledge of the research ecosystem, preferably with direct experience working with philanthropies, universities, and/or government agencies

    • Direct engagement with open science, open access, open data, and/or research infrastructure projects

    • Demonstrated experience with diversity, equity and inclusion concepts, and the ability to articulate such concepts to enhance others’ understanding

    • Proven track record of success engaging with underrepresented groups


How to Apply

Complete the online application by January 5, 2022. Note that application form may not be compatible with Firefox browsers.


Hiring Statement

The Open Research Funders Group (ORFG) is an initiative of the Scholarly Publishing and Academic Resources Coalition (SPARC), which is a project of New Venture Fund (NVF), a 501(c)(3) public charity that incubates new and innovative public-interest projects and grant-making programs. NVF is committed to attracting, developing and retaining exceptional people, and to creating a work environment that is dynamic, rewarding and enables each of us to realize our potential. NVF’s work environment is safe and open to all employees and partners, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.

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